SVN/2026/35/Administrative Assistant/G4/YDE & DLA

<p align="left" style="margin-bottom: 0in; text-align: justify;"><span class="PDNORMALTEXT" lang="EN-GB">Under the overall supervision of the Chief Migration Health Officer and the direct supervision of the Head of Clinic the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Yaounde &amp; Douala, Cameroon</span></p><p style="margin-bottom: 0in; text-align: justify;"><span class="PDNORMALTEXT" lang="EN-GB">The role of the administrative assistant is to support the Migration Health Assessment Clinic (MHAC) in the smooth running of its administrative duties.</span></p><p align="left" style="margin-bottom: 0in; text-align: left;"><span style="color: rgb(65, 143, 222);"><span style="font-size: 12pt; letter-spacing: 1pt;">EDUCATION</span></span></p><ul><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Bachelor’s degree in Administration Management/ Medical Administration or a related field from an accredited academic institution with at least two years of relevant working experience.</span></p></li></ul><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; OR</span></p><ul><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Secondary School Diploma with at least four years of relevant working experience.</span></p></li></ul><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;">&nbsp;</p><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;"><span style="color: rgb(65, 143, 222);"><span style="font-size: 12pt; letter-spacing: 1pt;">EXPERIENCE</span></span></p><ul><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Knowledge and experience in administration, procurement or accounting;&nbsp;</span></p></li><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Working with refugees/migrants in a medical setting is an advantage;</span></p></li><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Previous working experience with NGOs or international organizations is an&nbsp; advantage;&nbsp;</span></p></li><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Demonstrate accuracy in handling and reporting data.</span></p></li></ul><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;">&nbsp;</p><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;"><span style="color: rgb(65, 143, 222);"><span style="font-size: 12pt; letter-spacing: 1pt;">SKILLS</span></span></p><ul><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">At least an intermediate level of MS office skills;</span></p></li><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Organizational skills;</span></p></li><li class="ortl-align-left"><p align="left" style="margin-bottom: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Communication skills</span></p></li></ul><p align="left" style="margin-bottom: 0in; text-align: left;">&nbsp;</p><p align="left" style="margin-bottom: 0in; text-align: left;"><span style="color: rgb(0, 51, 160);"><span style="font-size: 16pt;">Languages&nbsp;</span></span></p><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;">&nbsp;</p><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;"><span style="color: rgb(65, 143, 222);"><span style="font-size: 12pt; letter-spacing: 1pt;">REQUIRED</span></span></p><p align="left" style="margin-bottom: 0in; text-align: left;"><span lang="EN-GB">Fluency in </span><span class="PDNORMALTEXT" lang="EN-GB">English and French</span><span lang="EN-GB"> is required (oral and written).</span></p><p align="left" style="margin-bottom: 0in; break-after: avoid; text-align: left;">&nbsp;</p><p align="left" style="margin: 0in 0in 0in 38.9pt; text-align: justify;"><span class="PDNORMALTEXT" lang="EN-GB">The role of the Administrative Assistant is to:</span></p><p align="left" style="margin: 0in 0in 0in 38.9pt; text-align: justify;">&nbsp;</p><ol style="padding-left: 51.87px;"><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Maintain various internal office administrative support procedures such as document tracking, filing, archiving and monthly reporting.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Assist in maintaining order in the e-archiving system for medical files, blood test results and follow-ups.&nbsp;</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Prepare mail out lists for the embassies; liaise with the embassies regarding the processing status of immigrants and dispatch of the documents.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Set up and maintain an orderly storage system for Chest X-rays and keep hard copies of medical documents (informed consent, radiologist’s report, sputum smear results, pregnancy test results etc.).</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Photocopy and scan medical documents as necessary.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement or to improve existing instructions/standard operating procedures in order to achieve streamlined efficiencies.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Provide feedback on staff allocation to the various units within the MHAC.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Maintain an inventory and organize timely, cost-effective and appropriate procurement and storage of stationaries, IT equipment and consumables, hygiene products, medical supplies and equipment, as needed for the MHAC.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Coordinate the acquisition, renovation, refurbishment and regular maintenance of the MHAC facility with the MHAC Supervisor and Administrative Assistant Supervisor if applicable.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Administer the office’s petty cash and submit the necessary reports to supervisor. Ensure reconciliation of service fees and bank statements.</span></p></li><li><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: left;"><span class="PDNORMALTEXT" lang="EN-GB">Assure correctness of travel authorization and advise on allowances for staff members leaving on duty travel.</span></p></li><li class="ortl-align-justify"><p align="left" style="margin-bottom: 0in; margin-right: 0in; margin-top: 0in; text-align: justify;"><span class="PDNORMALTEXT" lang="EN-GB">Perform such other duties as may be assigned.</span></p></li></ol>